01 Mar Successful Small Business Document Shredding Solutions
Whether you’re a butcher, a baker, or a candlestick maker…you need a reliable, convenient, and cost-effective small business document shredding solution.
Greenway Shredding & Recycling is here to help.
What Defines a Small Business?
According to the Small Business Administration (SBA.gov), small businesses make up 99% of all US firms. The SBA defines a small business as any business having fewer than 1,500 employees and a maximum of $38.5 million in annual receipts.
You might be surprised to learn that businesses with fewer than 20 employees make up 89% of all U.S. business enterprises. And being “open for business” may not require additional staff. 23 million businesses in the United States are sole proprietorships, where the owner and the staff are the same – single – person.
The health of the American economy is largely dependent upon the health of small businesses: privately-owned corporations, partnerships, and sole proprietorships.
Small Business Challenges: Security, Privacy, and Compliance
According to IBM’s 2020 Cost of a Data Breach study, the odds of a business suffering a data breach were nearly one in three. The global average cost of a data breach in 2020 was $3.86 million.
Small businesses are not exempt. IBM’s report showed that small businesses suffer higher costs relative to their size. Customers’ personally identifiable information (PII) was the most commonly exposed type of data with the most expensive cost per record (versus intellectual property or employee data).
In addition to addressing security and privacy concerns, small businesses must also monitor compliance to federal, state, and per-industry regulations.
Regulatory authorities such as the Occupational Safety and Health Administration (OSHA), the U.S. Department of Labor (DOL), and the Equal Employment Opportunity Commission (EEOC) require businesses to store and secure company records for specific periods.
For example, Payroll records must be retained for at least two to three years under federal laws, and accident records must be kept for at least five years. Businesses must know – and comply with – the minimum retention and destruction standards that apply to each type of record they create.
Small Business Challenge: A Comprehensive Records Management Strategy
According to the Association for Intelligent Information Management (AIIM), 60% of data coming into businesses is unstructured, leading to what the AIIM calls “information chaos.”
To combat this, a small business records management strategy must ensure all records created by company systems are classified according to their value and risks to the business.
Proper record classification allows for efficient filing, retrieval, archiving, and destruction of documents.
Records management and records destruction are recurring processes. To fully understand the impact of these processes on multiple departments in the organization, consider creating a Records Management task force including representatives from IT, Legal, Information Management, and Accounting.
Convene your task force regularly to discuss the value and volume of your business records, compliance requirements, and key performance indicators (KPIs) for records maintenance, archiving, and destruction protocols.
Small Business Shredding Solution: One-Time Purge
Everyone benefits from a fresh start! Call Greenway Shredding and Recycling today at (502) 749-0390 and we’ll map out your One-Time Shred (Purge) plan. We’re ready to tackle your job, whether you are letting go of a couple of boxes of confidential paperwork or an entire warehouse of documents that no longer need to be retained.
Greenway will come to your office, haul away your boxed documents, maintain a secure chain of custody, and destroy the materials securely offsite. Upon the completion of all document destruction services, we provide you with a “certificate of destruction.”
Small Business Shredding Solution: Recurring Scheduled Service
If you need more than a one-time solution for your small business, Greenway will work with you to create a customized document shredding schedule. We’ll provide secure, locked consoles for your office (at no additional charge) and conduct regularly scheduled pick-ups to collect documents for destruction off-site.
Greenway employees maintain a secure chain of custody and you receive a Certificate of Destruction when the job is completed.
We can customize a document shredding schedule based on the volume generated. Typically, our clients are scheduled weekly, monthly or bi-monthly. Don’t worry about paper clips, staples, or binder clips, our powerful cross-cut double shredder can handle it all.
Contact Greenway Shredding & Recycling Today
Greenway Shredding & Recycling is a family-run business that is locally owned and operated. We offer services with NO CONTRACTS because we want to earn your business.
Greenway is committed to providing shredding and recycling services with superior value. We want to be your preferred shredding service provider. All our document destruction services are HIPAA-compliant. Our staff is friendly, dependable, and trustworthy.
Request a quote today! Email email@example.com or call (502) 749-0390.